Industry Vendor Reservation Request

2017 VENDOR AGREEMENT & APPLICATION

Humboldt Green LLC, Vendor Application & Agreement for Humboldt Cannifest- April 15 & 16th, 2017
**This is now a 2 day event and all Vendors are required to stay for both days**

Vending Hours

  • April 15, 2017 from 11pm-8pm
  • April 16, 2017 from 11pm-7pm
  • 215 vending 12pm-7:30pm for both days

Cannifest Vendor Booth Sizing and Pricing

General Booth 10’x10’ space  $1,750
General Booth 10’x20’ space  $3,250
Area 215 Booth 10’x10’ space  $2,750
Area 215 Booth 10’x20’ space  $5,250
Vendor Village (this area is reserved for small business vendors who are selling a tangible product, ex. clothing, crafts, jewelry, etc) (Must have a Resale license) $500
NPO Zone $150

*One vendor per booth rental unless discussed with management prior to payment.

Tickets for Vendors

All Vendors will receive 4 staff weekend passes (4 for each day) at Vendor Check In during Set Up on 4/14. Although additional staff passes will be available for purchase at Vendor Check In, we suggest that they be requested as early as possible to lessen the wait on site and to help with organization on our side.

CHECKLIST

  1. Did you complete all fields?
  2. Did you attach your insurance cert?
  3. Did you attach a CA sellers permit?
  4. Did you process your payment?

REQUIRED ATTACHMENTS

1. A copy of an Event Insurance Certificate showing General Liability in the amount of $1,000,000 per occurrence, listing HG as additional insured.

2. A copy of a valid Seller’s Permit for Vendors selling any goods (Vendor Village ONLY)

FEES & PAYMENTS

Vendor payments must be in the form of a cashier’s check, credit card (see form) or money order made payable to HUMBOLDT GREEN, 1391 G Street, Arcata CA, 95521

FOOD/BEVERAGE VENDOR INFORMATION

Limited number available. Call for more information and pricing. You must fill out the Temporary Food Facility Permit Application for Humboldt County to do food vending at Cannifest. This form is required by all food vendors including 215 edible vendors. 

NON-PROFITS (THIS DOES NOT INCLUDE COLLECTIVES)

Fees are to be determined per individual basis. Please submit the vendor application paperwork as usual. Include a written proposal for Non-Profit Discount. Suggest the amount you propose to pay, including a brief description of your needs, but do not include fee at this time.

One of our representatives will contact you to discuss the details.

INSTRUCTIONS

Please read the following instructions prior to completing the vendor application

Humboldt Green LLC (HG) will be producing the 3rd Annual Humboldt Cannifest to be held at Redwood Acres Fairgrounds (“Event”). A completed Vendor application and agreement (“Agreement”) must be submitted by any company/vendor that would like to participate in this event.

Prior to completing the Agreement, please review the entire attached document for a complete understanding of the rules and regulations associated with the Event. Each Vendor will be required to sign this Agreement and submit the required fees by the published deadline in order to participate in the Event.

TERMS AND PAYMENT INFORMATION

FEES

Payment Your booth will not be fully confirmed until the payment is received in full. Failure to submit the fee will cause a delay and/or possible rejection of the Vendor Agreement.

SUBMISSION DEADLINE & INFORMATION

In order for a Vendor to be considered for participation in the Humboldt Cannifest all fully completed Agreements must be received no later than April 1st, 2017. No exceptions. Vendors may complete the Agreement electronically and submit it – with all attachments – or via email. Please submit the completed application and agreement with attachments to lori@cannifest.com  If you submit the application without all necessary documents you will risk the possibility of delayed processing and possible sell out. Booth is not confirmed until all steps are followed and all documents plus fees are submitted.

Any snail mail correspondences should be sent to the following address;

HUMBOLDT GREEN, 1391 G STREET, ARCATA, CA 95521

TERMS AND CONDITIONS

This vendor application and agreement (the “Agreement”) is entered into effective as of the date set forth on the signature page hereto by and between HUMBOLDT GREEN  and Vendor, as described herein. In consideration of the mutual covenants contained herein and for other good and valuable consideration the parties hereby agree as follows:

1. REPORTING CHARITABLE CONTRIBUTIONS/TAXES

The parties agree that all contributions they receive from or as a result of the Event will be reported as contributions to the respective parties as required by law. Each party agrees to notify the other of any change in its tax status. Each Party shall be responsible for any applicable taxes associated with the transactions contemplated under the Agreement.

2. CONFIDENTIALITY

Each of the parties (each a “Receiving Party”) shall maintain the confidentiality of this Agreement and all confidential information of the other party (the “Disclosing Party”) and shall not release, disclose or divulge any such confidential information without the prior written consent of the other party. The Receiving Party may only use and copy such confidential information as is necessary to carry out its activities contemplated by the Agreement (but subject to the provisions thereof) and for no other purpose. The Receiving Party may disclose confidential information to its employees, personnel, volunteers and representatives on a “need to know basis,” provided that it shall first instruct such employees, personnel, volunteers and representatives to maintain the confidentiality thereof. A Disclosing Party’s confidential information shall not include information that: (a) is or becomes part of the public domain through no act or omission of the Receiving Party; (b) was in the Receiving Party’s lawful possession prior to the disclosure and had not been obtained by the Receiving Party either directly or indirectly from the Disclosing Party; (c) is lawfully disclosed to the Receiving Party by a third party without restriction on disclosure; (d) is independently developed by the Receiving Party; or (e) is required by applicable law to be disclosed.

3. LIMITATION OF LIABILITY/INDEMNIFICATION

Except for the willful misuse of a party’s name or logos and to the extent personal injury or property damage is the result of the gross negligence or willful misconduct of a party or its agents, neither party shall have liability arising in any manner under or in connection with this Agreement. IT IS UNDERSTOOD AND AGREED THAT, OTHER THAN ITS INDEMNIFICATION OBLIGATIONS HEREUNDER, HUMBOLDT GREENS’ LIABILITY FOR BREACH OF CONTRACT, SHALL NOT EXCEED THE AMOUNT OF MONEY ACTUALLY RECEIVED BY HUMBOLDT GREEN DURING THE TERM OF THE AGREEMENT. NOTWITHSTANDING ANY LIMITS OF LIABILITY, EACH PARTY WILL REMAIN LIABLE FOR THE AGGREGATE AMOUNT OF ANY PAYMENT OBLIGATIONS OWED

TO THE OTHER PARTY PURSUANT TO THIS AGREEMENT. UNDER NO CIRCUMSTANCES WILL HUMBOLDT GREEN BE LIABLE TO THE VENDOR FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR EXEMPLARY DAMAGES (EVEN IF THAT HUMBOLDT GREEN HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES), ARISING SOLELY FROM BREACH OF THE AGREEMENT OR ARISING FROM ANY OTHER PROVISION OF THIS AGREEMENT, SUCH AS, BUT NOT LIMITED TO, LOSS OF REVENUE OR ANTICIPATED PROFITS OR LOST BUSINESS (COLLECTIVELY, “DISCLAIMED DAMAGES”). Each Party agrees to defend, indemnify and hold the other and its officers, directors, agents, affiliates, attorneys, and employees 4 harmless against any loss, damage, expense, or cost, including outside reasonable attorneys fees (including allocated costs for in-house legal services) (“Liabilities”) arising out of any claim, demand, proceeding, or lawsuit by a third party relating to a material breach or alleged breach of a representation, covenant or warranty set forth in this Agreement, except where Liabilities result from the gross negligence or knowing and willful misconduct of the Party to be indemnified.

Claims. If a Party entitled to indemnification hereunder (the “Indemnified Party”) becomes aware of any matter it believes is indemnifiable hereunder involving any claim, action, suit, investigation, arbitration or other proceeding against the Indemnified Party by any third party (each an “Action”), the Indemnified Party will give the other Party (the “Indemnifying Party”) prompt written notice of such Action. Such notice will (i) provide the basis on which indemnification is being asserted and (ii) be accompanied by copies of all relevant pleadings, demands, and other papers related to the Action and in the possession of the Indemnified Party. The Indemnifying Party shall control and will be obligated to defend the Action, at its own expense. Any compromise or settlement of an Action will require the prior written consent of both Parties hereunder, such consent not to be unreasonably withheld or delayed.

4. PUBLIC RELATIONS

Each party to this Agreement may issue various non-disparaging public relations statements to the media and other interested parties from time to time concerning the Event that is the subject of this Agreement, provided, however, that any such statement(s) by Vendor specifically referring to the Event and/or HUMBOLDT GREEN shall be subject to prior written approval by the HUMBOLDT GREEN.

5. BINDING ON SUCCESSORS AND ASSIGNS

Each and all of the provisions hereof shall be binding on and inure to the benefit of the parties hereto and their respective heirs, executors, administrators, and successors. This Agreement may not be assigned or otherwise transferred by Vendor without the prior written consent of  HUMBOLDT GREEN may assign this Agreement to another party without Vendor’s consent.

6. NOTICE

Any notice, approval, request, authorization, direction or other communication under this Agreement will be given in writing and will be deemed to have been delivered and given for all purposes (i) on the delivery date if delivered personally to the Party to whom the same is directed; (ii) one business day after deposit with a commercial overnight carrier, with written verification of receipt; or (iii) three (3) business days after the mailing date, if sent by U.S. mail, return receipt requested, postage and charges prepaid, or any other means of rapid mail delivery for which a receipt is available.

7. INDEPENDENT CONTRACTORS

The Parties to this Agreement are independent contractors. Neither party is an agent, representative or employee of the other party. Neither party will have any right, power or authority to enter into any agreement for or on behalf of, or incur any obligation or liability of, or to otherwise bind, the other party. This Agreement will not be interpreted or construed to create an association, agency, joint venture or partnership between the parties or to impose any liability attributable to such a relationship upon either party.

8. DISPUTE RESOLUTION

(a) Any dispute arising out of or relating to this Agreement, including but not limited to the interpretation hereof, that cannot be resolved by the parties within 30 days after the commencement of discussions to reach settlement will be finally settled by binding arbitration.

(b) Arbitrator’s Decision. The arbitrators will issue a written opinion stating their findings of fact and conclusions of law upon which the decision is based. The arbitrators’ decision will be final and binding. Judgment on the award may be entered in any court having jurisdiction. Each party will pay its own legal fees and expenses of arbitration. Judgment on such award may be entered in any court of competent jurisdiction, or application may be made to that court for a judicial acceptance of the award and an order of enforcement, as the Party seeking to enforce that award may elect. Any arbitration award for money damages shall be in United States Dollars. The arbitration award shall not include any indirect, incidental, special, consequential, or punitive damages and the arbitrators shall be so instructed.

9. GENERAL

(a) Entire Agreement. This Agreement contains the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations and proposals, written or oral, relating to such subject matter. No supplement, modification or waiver of this Agreement shall be binding unless executed in writing by both parties.

(b) Governing Law. This Agreement shall be governed by the laws of the State of California.

(c) Termination. HUMBOLDT GREEN may terminate this Agreement by giving 15 days’ written notice. 

to the Vendor. Once Vendor has been accepted as a vendor for the Event, Vendor shall have no right to terminate this Agreement and/or receive a refund of any monies transferred to the HUMBOLDT GREEN in connection with this Agreement and/or the Event.

Vending Details:

Vendors are expected to provide their own lighting, extension cords, power strips, etc. Vendors shall be aware and acknowledge that the designated ‘215 Area’ and smoking section(s) are to be located separately from other vendors’ area(s). Vending areas may include or feature additional stages, musical performances and/or lectures and workshops.

Vendor assumes responsibility for all required permits and insurance, food, beverages, camping and/or overnight accommodations unless otherwise specified with HUMBOLDT GREEN Vendor Coordinator in writing, in advance. Tent camping only in designated areas.

Liability Insurance:

Vendor understands that HUMBOLDT GREEN insurance does not cover Vendor in any way but would cover HUMBOLDT GREEN. The exhibitor shall obtain and maintain at its own expense during the period commencing on the first move-in date and terminating on the last move-out date, a policy of insurance acceptable to HUMBOLDT GREEN. Vendor must send HUMBOLDT GREEN copy of this policy with their application. Vendor may not exhibit without this on file.

Set Up /Break Down. Please refer to the timeline attachment for specific instructions.

Overnight security will be provided, however HUMBOLDT GREEN is not liable for any damaged or lost property belonging to Vendor. In any event, Vendor agrees that it is solely responsible for all of its activities (products sold) and shall hold HUMBOLDT GREEN harmless from any and all claims of any kind. Vendor agrees to indemnify HUMBOLDT GREEN for any claims whatsoever that might arise as a result of Vendor’s activities and goods.

Food Vendors.,  if subject to Humboldt County Health Department rules, have been prepared in accordance with those AND all other applicable health and safety rules and laws. Vendor assures HUMBOLDT GREEN that they are the lawful owner of the goods being provided or have the legal authority to provide the goods. Vendor shall be responsible for any and all taxes and fees including payroll taxes, and sales taxes and income taxes, business license fees etc. for its business, employees, guests, customers, etc. HUMBOLDT GREEN shall be responsible for its employee payroll taxes, and taxes on its sales and income only and NOT that of vendor.

Lastly, vendor understands that it is federally illegal to sell, buy or trade cannabis 

Please fill out every field below.

Vendor Intake

Cannifest 2017 Vendor Intake Form
  • We will link to this on our Vendors page.
  • So we can promote your social media
  • Accepted file types: jpg, pdf, gif, png.
  • This should be a logo file in PNG or JPG format. It will be displayed on a white background on Cannifest.com.
  • This field is for validation purposes and should be left unchanged.

If you are having problems with this form, you can fill out this Cannifest Vendor Intake Form PDF and email it to “contact at gohumboldtgreen dot com” (in normal email format)